Home | Contact Us | Updated  January 5, 2017
TCRSF Volunteer Schedule

    February 24-25, 2017
    Field House at the University of Minnesota
    1800 University Ave SE, Minneapolis 55455

Please register your RSVP on the website so we know you are coming.

Please change your RSVP if your schedule changes before the fair.

SHOES: Do not wear high-heeled shoes. There is a special floor in the Field House. You must wear rubber-soled, flat shoes at the University Field House. The building has an athletic floor surface that can be damaged by high heels or non-rubber soles. (Tennis shoes or walking shoes are certainly acceptable.)

PARKING: Information will be emailed to judges and volunteers who have pre-registered on the website at least a few days before the fair.

FOOD: The fair provides a catered dinner (buffet style from Mintáhoe Catering and Events) and later some pizzas are added to the buffet. All volunteers and judges are included in the dinner.


07:00 AM to 10:00 AM   10 Volunteers - Assist with set up (chairs, tables, carting materials to the appropriate tables, covering tables, measuring 48” wide for each project, taping down pre-printed project numbers to each spot per floor design map)
10:00 AM to 01:00 PM   4 Volunteers - Additional set up: carting materials to the appropriate tables; set up for Registration table, Scientific Review Committee table, judge registration table, and awards tables
12:30 PM to 04:00 PM   8 Volunteers - Student registration table – hand out paperwork to students as they check in. Registration is open from 1-4 for the students. No special skills needed.
12:30 PM to 04:00 PM   10 Volunteers - Safety and Display Committee – No previous experience necessary. Check all student exhibits before judging for compliance to rules. A checklist is provided. Report any violations.
12:30 PM to 04:00 PM   2 Volunteers - SRC (Scientific Review Committee) table – help students resolve paperwork that needs fixing. Detailed knowledge of rules and forms is needed.
01:00 PM to 05:00 PM   2 Volunteers - “Answer people” who can answer questions and point students, parents, teachers, judges, and other volunteers to the correct location/table in the Field House.
02:30 PM to 05:30 PM   3 Volunteers - Judge Registration table – match judge badges to judging packets & set out pre-printed judging assignments on the judging table. Make sure judges checking in have their materials (pencils, clip board, program, etc.).
02:30 PM to 05:30 PM   2 Volunteers - Special Awards Judging table to assist the Special Awards Chairwoman – help get the judging packet for each special awards judge. Make sure judges checking in have their materials (pencils, clip board, program, etc.).
03:30 PM to 09:00 PM   2 Volunteers - Set up judge/volunteer food buffet from catered food and replenish near empty serving dishes with new full serving dishes from the warmer. Also watch to be sure only volunteers and judges with a badge are coming in the dinner area.
03:30 PM to 06:30 PM   2 Volunteers - Interpreter for deaf student competitors to communicate with their judges during judging.
04:00 PM to 09:30 PM   3 Volunteers - Show floor “security” roving the floor to keep people out of the show floor except for judges & students. (No parents, no teachers, no friends in the show floor area during judging.)
05:00 PM to 09:45 PM   2 Volunteers - Judge Registration table to pick up completed judge score sheets and deliver them to data processing.
05:00 PM to 09:45 PM   5 Volunteers - Enter judge scores in the Data Processing Center (next to Judge Registration).
07:00 PM to 11:00 PM   12 Volunteers - Stuff student envelopes with the correct ribbon color from the list provided by data processing.
10:00 PM to 11:30 PM   8 Volunteers - Set up the awards table for the next morning, and to set up the student registration tables for student envelopes with ribbons to hand out at 8 AM Saturday. Also lists of those advancing to state and the alternates must be posted.


07:45 AM to 10:00 AM   8 Volunteers - Student Registration table – hand out paperwork/envelopes to students. No special skills needed.
09:30 AM to 11:30 AM   2 Volunteers - Dignitary handlers. Welcome dignitaries and help get them to the correct place for the awards program.
10:00 AM to 12:30 PM   2 Volunteers - Interpreter for deaf student competitors to interpret the science fair awards program
12:30 PM to 03:00 PM   25 Volunteers - Help with fair tear down. Leftover papers are packed, science fair materials are loaded into the van, all tables and chairs are folded and carted to the door for the rental company, and help with general cleanup after the fair.
12:30 PM to 01:30 PM   0 Volunteer - All students and adults help tear down at least one table and two chairs after the awards program.

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