Home | Contact Us | Updated  January 26, 2017
TCRSF Volunteer Registration

Volunteers are needed for Friday, February 24, 2017 and/or Saturday, February 25, 2017. Volunteer Committee Members are also needed throughout the year.

Welcome:  The Twin Cities Regional Science Fair needs many volunteers.  Please consider inviting some colleagues to help.  We need judging and non-judging volunteers at all levels.  Please click here for judging volunteer registration.

This registration page is for everyone who is volunteering in a capacity other than judging. You will be able to choose your time blocks and tasks as well as indicate if you are part of a volunteer group.

Your account name is your email address as entered below.

If you have any questions about volunteers or registration, please send an email to volunteers@tcrsf.org

Volunteer Account and Contact Information
Enter email address
Enter your password
Enter your password again
Dr. etc.
Enter first name
Middle initial
Enter last name
Jr, Sr, III, etc.
Primary mailing address
Second line if needed
Home Phone
Cell Phone
Work Phone
If you are part of a volunteer group, enter the name above. Otherwise leave this field blank.

Set the check mark next to the tasks of your choice. You can edit the start and ending time if neccessary to adjust it to your schedule. Only the tasks with check marks in the task column will be added to your profile. If you wish to be removed from a task, uncheck the check mark in the task column.


Task   Start Time   End Time   Task Description
   07:00 AM to 10:00 AM - 10 Volunteers - Assist with set up (chairs, tables, carting materials to the appropriate tables, covering tables, measuring 48” wide for each project, taping down pre-printed project numbers to each spot per floor design map)
   10:00 AM to 01:00 PM - 4 Volunteers - Additional set up: carting materials to the appropriate tables; set up for Registration table, Scientific Review Committee table, judge registration table, and awards tables
   12:30 PM to 04:00 PM - 8 Volunteers - Student registration table – hand out paperwork to students as they check in. Registration is open from 1-4 for the students. No special skills needed.
   12:30 PM to 04:00 PM - 10 Volunteers - Safety and Display Committee – No previous experience necessary. Check all student exhibits before judging for compliance to rules. A checklist is provided. Report any violations.
   12:30 PM to 04:00 PM - 2 Volunteers - SRC (Scientific Review Committee) table – help students resolve paperwork that needs fixing. Detailed knowledge of rules and forms is needed.
   01:00 PM to 05:00 PM - 2 Volunteers - “Answer people” who can answer questions and point students, parents, teachers, judges, and other volunteers to the correct location/table in the Field House.
   02:30 PM to 05:30 PM - 3 Volunteers - Judge Registration table – match judge badges to judging packets & set out pre-printed judging assignments on the judging table. Make sure judges checking in have their materials (pencils, clip board, program, etc.).
   02:30 PM to 05:30 PM - 2 Volunteers - Special Awards Judging table to assist the Special Awards Chairwoman – help get the judging packet for each special awards judge. Make sure judges checking in have their materials (pencils, clip board, program, etc.).
   03:30 PM to 09:00 PM - 2 Volunteers - Set up judge/volunteer food buffet from catered food and replenish near empty serving dishes with new full serving dishes from the warmer. Also watch to be sure only volunteers and judges with a badge are coming in the dinner area.
   03:30 PM to 06:30 PM - 2 Volunteers - Interpreter for deaf student competitors to communicate with their judges during judging.
   04:00 PM to 09:30 PM - 3 Volunteers - Show floor “security” roving the floor to keep people out of the show floor except for judges & students. (No parents, no teachers, no friends in the show floor area during judging.)
   05:00 PM to 09:45 PM - 2 Volunteers - Judge Registration table to pick up completed judge score sheets and deliver them to data processing.
   05:00 PM to 09:45 PM - 5 Volunteers - Enter judge scores in the Data Processing Center (next to Judge Registration).
   07:00 PM to 11:00 PM - 12 Volunteers - Stuff student envelopes with the correct ribbon color from the list provided by data processing.
   10:00 PM to 11:30 PM - 8 Volunteers - Set up the awards table for the next morning, and to set up the student registration tables for student envelopes with ribbons to hand out at 8 AM Saturday. Also lists of those advancing to state and the alternates must be posted.


Task   Start Time   End Time   Task Description
   07:45 AM to 10:00 AM - 8 Volunteers - Student Registration table – hand out paperwork/envelopes to students. No special skills needed.
   09:30 AM to 11:30 AM - 2 Volunteers - Dignitary handlers. Welcome dignitaries and help get them to the correct place for the awards program.
   10:00 AM to 12:30 PM - 2 Volunteers - Interpreter for deaf student competitors to interpret the science fair awards program
   12:30 PM to 03:00 PM - 25 Volunteers - Help with fair tear down. Leftover papers are packed, science fair materials are loaded into the van, all tables and chairs are folded and carted to the door for the rental company, and help with general cleanup after the fair.
   12:30 PM to 01:30 PM - 0 Volunteer - All students and adults help tear down at least one table and two chairs after the awards program.

Volunteer Registration Questions? Contact us at Volunteers@tcrsf.org. Phone support is also available: Timara Underbakke 763-577-1400 (hours vary but you can leave a message).

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